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Don’t Forget the Outputs: The Importance of Outputs in Communicating Evaluation Plans

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This is a re-post from the American Association of Evaluators blog “AEA365 – A Tip-a-Day by and for Evaluators.”

Used with permission.

Hi! I’m Tara Gregory, Director of the Center for Applied Research and Evaluation (CARE) at Wichita State University. Like any evaluator, the staff of CARE are frequently tasked with figuring out what difference programs are making for those they serve. So, we tend to be really focused on outcomes and see outputs as the relatively easy part of evaluating programs. However, a recent experience reminded me not to overlook the importance of outputs when designing and, especially, communicating about evaluations.

In this instance, my team and I had designed what we thought was a really great evaluation that covered all the bases in a particularly artful manner – and I’m only being partially facetious. We thought we’d done a great job. But the response from program staff was “I just don’t think you’re measuring anything.” It finally occurred to us that our focus on outcomes in describing the evaluation had left out a piece of the picture that was particularly relevant for this client – the outputs or accountability measures that indicated programs were actually doing something. It wasn’t that we didn’t identify or plan to collect outputs. We just didn’t highlight how they fit in the overall evaluation.

Lesson Learned: While the toughest part of an evaluation is often figuring out how to measure outcomes, clients still need to know that their efforts are worth something in terms of the stuff that’s easy to count (e.g., number of people served, number of referrals, number of resources distributed, etc.). Although just delivering a service doesn’t necessarily mean it was effective, it’s still important to document and communicate the products of their efforts. Funders typically require outputs for accountability and the programs place value in the tangible evidence of their work.

Cool Trick: In returning to the drawing board for a better way to communicate our evaluation plan, we created a graphic that focuses on the path to achieving outcomes with the outputs offset to show that they’re important, but not the end result of the program.  In an actual logic model or evaluation plan, we’d name the activities, outputs and outcomes more specifically based on the program. But this graphic helps keep the elements in perspective.

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